Terms and Conditions

Welcome to The Vine Studio (“we,” “us,” or “our”). These Terms and Conditions (“Terms”) govern your or your child’s (“Student”) enrollment and participation in our educational programs and any related services we provide. By enrolling in our classes, you and the Student agree to abide by these Terms.

1. Enrollment and Registration

1.1 Eligibility

  • Our programs primarily cater to children and teenagers. Age requirements or prerequisites, if any, will be stated in the specific course descriptions.

1.2 Registration Process

  • To register, complete the enrollment form (online or in person) and pay the required tuition fee.

  • Enrollment is confirmed upon receipt of payment and acceptance of these Terms and any additional program-specific requirements.

1.3 Limited Capacity

  • Each class has a maximum number of participants. Enrollment operates on a first-come, first-served basis. We reserve the right to close registration once a class is full.

2. Tuition and Payments

2.1 Tuition Fees

  • Tuition fees for each course are stated on our website or official promotional materials. Fees may be subject to change, but no adjustments will apply retroactively once you have registered.

2.2 Payment Deadline

  • All tuition must be paid in full before the first class session. If payment is not completed by the due date, The Vine Studio may cancel the Student’s enrollment.

2.3 Refunds & Cancellations

  • Withdrawal Before Start Date: If you withdraw the Student at least 7 days prior to the first class, a partial or full refund may be given, subject to an administrative processing fee.

  • Withdrawal After Start Date: Once classes have begun, no full refunds are provided. Partial refunds or credits toward future sessions may be considered in exceptional circumstances at our discretion.

  • Class Cancellations: We reserve the right to cancel or postpone any course due to insufficient enrollment or unforeseen circumstances. In such cases, a full refund or a transfer to another course date will be offered.

3. Class Policies

3.1 Attendance

  • Consistent attendance is essential for the Student’s progress. If a Student misses a class, The Vine Studio is not obliged to offer a makeup session or refund.

  • In extenuating circumstances (e.g., extended illness), we may attempt to accommodate a makeup session, but this is not guaranteed.

3.2 Behavior and Conduct

  • Students are expected to behave respectfully toward instructors and peers. Disruptive or harmful conduct can result in the Student’s removal from the course without refund.

  • Personal devices may be used under instructor supervision for educational purposes only.

3.3 Course Materials

  • The Vine Studio may provide or recommend specific materials or equipment (e.g., tablets, software). Students are expected to take proper care of any loaned equipment.

  • Course outlines, lesson plans, and resources provided are for enrolled students’ personal use only and must not be reproduced or distributed without prior permission.

4. Intellectual Property & Work Usage

4.1 Student-Created Work

  • Students retain ownership of the original creations they produce during classes.

  • By enrolling, parents/guardians grant The Vine Studio a non-exclusive, royalty-free license to use these student-created works for studio portfolios, promotional materials, and educational demonstrations, without additional consent or compensation.

  • This usage aligns with The Vine Studio’s effort to showcase program quality and student achievements, in compliance with Alberta’s privacy and educational standards.

4.2 The Vine Studio Materials

  • All course content, lesson plans, and other instructional materials provided by The Vine Studio remain our intellectual property. Reproduction or distribution of these materials without our written permission is prohibited.

4.3 Third-Party Software and AI Tools

  • Certain modules may utilize third-party software or AI tools such as Midjourney. Students must follow each tool’s Terms of Service and respect any relevant copyrights and usage guidelines.

5. Privacy and Publicity

5.1 Photographs and Recordings

  • We may occasionally photograph or record class activities for The Vine Studio’s portfolio and marketing use. If you prefer that your child not be included, please inform us in writing prior to the first class.

5.2 Data Protection

  • We collect personal information (e.g., name, contact details) solely to manage enrollment, payments, and communication. We do not sell or share personal data with unrelated third parties, except as required by law.

6. Liability and Disclaimers

6.1 Safety and Liability

  • We make reasonable efforts to ensure a safe learning environment. However, The Vine Studio bears no liability for accidents, injuries, or losses incurred on premises unless directly caused by our gross negligence or willful misconduct.

6.2 Equipment and Technology

  • While we strive to maintain and provide functional equipment, The Vine Studio is not responsible for personal device malfunctions or data loss. Students are encouraged to back up their work.

6.3 Program Adjustments

  • The Vine Studio may modify course content, schedules, or instructors as necessary to enhance program quality or due to operational demands.

7. Code of Conduct & Termination

7.1 Respectful Environment

  • Everyone—staff, students, and parents—is expected to maintain a respectful environment. Harassment, bullying, or discrimination of any kind will not be tolerated.

7.2 Grounds for Termination

  • If a student’s conduct significantly disrupts learning or threatens others’ well-being, The Vine Studio may terminate enrollment without issuing a refund. Any remaining classes or fees will be forfeited.

8. Dispute Resolution

  • If a dispute arises concerning these Terms or our programs, both parties agree to discuss the matter in good faith first. If no agreement is reached, local Alberta laws and regulations will apply.

9. Contact Information

For inquiries regarding these Terms or other matters, please contact us at:

The Vine Studio

  • Address: #201-9919 Fairmount Dr, SE Calgary

  • Email: registration@thevinestudio.ca

10. Acknowledgment

By enrolling a Student in our programs, parents/guardians confirm that they have read, understood, and agree to abide by The Vine Studio’s Terms and Conditions. Thank you for choosing us to guide your child’s creative and educational journey.